When Writing a Cover Letter, the Layout of Your Letter is Important

It’s important to properly space the layout of the cover letters you send, with space between the heading, the greeting, each paragraph, the closing, and your signature. Single space your letter and leave a space between each paragraph. Left justify your letter.

Use a simple font like Arial, Verdana, or Times New Roman.

Cover Letter Layout

Contact Information
The first section of your cover letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information.

Your Contact Information
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address

(space)

Date

(space)

Employer Contact Information
Name
Title
Company
Address
City, State, Zip Code

(space)

Salutation

(space)

Dear Mr./Ms. Last Name:

(space)

First Paragraph:
The first paragraph of your cover letter should include information on the position you are applying for, including the job title.

(space between paragraphs)

Middle Paragraph(s):
The next section of your cover letter should describe what you have to offer the employer. Mention why you are qualified for the job and how your skills and experience are a match for the position for which you are applying.

(space between paragraphs)

Final Paragraph:
Conclude your cover letter by thanking the employer for considering you for the position. Include information on how you will follow-up.

(space)

Closing:

(space)

Sincerely yours,

(double space)

Signature:

Handwritten Signature (for a mailed letter)

(double space)

Typed Signature

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